How do you handle an upcoming doctor’s appointment in such a manner that is consistent with maintaining a good working relationship with your boss? All it takes, is keeping them in view as you handle your own personal issues.
Different health reasons can trigger a doctor’s appointment, it could be a pre-existing medical condition, or maybe you need a doctor’s diagnosis due to some symptoms you noticed.
To ensure there’s no friction between yourself and your boss, you should formally inform your boss of the scheduled appointment in formal writing. This would help your boss keep the document as a future reference. Ensure the letter is succinct and precise.
Samples for A Letter Notifying Your Boss About your Doctor’s Appointment
Sample 1
Date
Name of Manager/Supervisor
Dear Sir,
I will be absent from work between Thursday, 15th July through to Tuesday 20th July due to a doctor’s appointment fixed for that period. I have a recurring illness which may require a surgical procedure.
Williams will step in for me during the period of my absence, and I have tried to shift all my appointments earlier however, XYZ clients opted to make an appointment for next month rather than next week as planned.
I anticipate coming back in top form. I will also return with a doctor’s report on Tuesday.
Your Signature
Your Name
Sample 2
Subject: Your Name- Doctor’s Appointment
Date
Dear Mr/Ms. Name of Manager/Supervisor
Due to the fact that I am long overdue for a yearly medical checkup, I write to inform you in advance that I will be absent on Monday next week. I have booked an appointment with the doctor that will last the whole day hence I cannot make it in to the office at all.
I will cancel all my appointments for that day and I will be directing Cully to respond to any urgent information that would be for me on that day.
Thank you for understanding
Your Signature
Your Name
Sample 3
Subject: Your Name- Medical Appointment
Date
Dear Mr./Ms. Name of Manager/Supervisor
I have scheduled an appointment with a doctor for Tuesday every week which will last for four weeks. I am currently undergoing medical examination due to medical condition which I just started treating.
The check lasts for 2 hours in the morning and I would like to be granted permission to come in late for 2 hours on Tuesdays. I have planned to put in two extra hours of work per week for the periods I will be missing.
Your Signature
Your Name
Tips on How to Notify your Boss About the Doctor’s Appointment
Notify as Quickly as Possible and as Many Times as Possible: Notify as quickly as possible. When you notify, ensure to give updates about any projects you are currently handling or any appointment you have in the future. Also ensure to follow up with other notifications indicating who will cover for you. Try to ease any uneasiness your absence may generate.
Keep your Notifications as Professional as possible: Keep it professional irrespective of the situation that may warrant you needing a doctor’s appointment. Do not go AWOL on your employer. Have a professional excuse letter ready to be submitted.
Don’t Give Too Many Details: There is no reason for you to give too many details about your medical state to your boss. The less they know sometimes, the better for you.
