These are letters used to fire an employee due to attendance problems.
You can use these termination letters as a sample when you want to write your termination letters.
When you hand an employee his/her termination letter, you should request a return receipt. The letter should be printed on company stationery with the official signature of the employee’s boss.
However, recent studies have proven that many upcoming managers and employers struggle with the conceptualization and content delivery of a termination letter. Quite a number of business owners have even reached out to us in the past with their worries about how to write an official termination letter.
We have highlighted in this post two solid examples that can get you started as a hiring manager or employer when writing an official employment or contract termination letter:
Sample Termination Letters
Sample 1
Date
Mr. Robert Scott
50H, Surrey County
Portland, OR, 102301
Dear Robert,
This letter is a confirmation of our earlier action at the meeting today. As of today (date), your services are no longer required at S.Pencil LLC.
As earlier discussed during the meeting, your services are no longer required because your poor attendance record is in direct violation of the company’s employee policies. You had in the past received three warnings which you signed and accredited. These warnings are lodged in your employee records.
In line with the company’s progressive discipline practices, you had received unpaid days off work and your manager had on multiple occasions counseled you.
As of today, you have missed 15 more days of work than what is accrued to you as leave. Your continued absence has affected our ability to meet customer demands. We offered you an unpaid leave of absence which you turned down.
We offered to make special provisions if there was any situation responsible for the poor attendance, but you refused any such provisions.
At the meeting, you received your last wages accrued to you. We have also received your key card and all the company’s items in your possession. You have cleared out your desk and should have cleared out all your personal effects from the company’s premises.
The Human Resources Department will get in touch with you to give you your severance benefits and also inform you about the modalities with regard to your health insurance scheme.
Please inform the company about your contact information so the company can provide you with information in the future.
Let us know of any way we can be of help as you move on,
Regards
Name of Company Owner or Manager
Sample 2
The employee’s impunctuality was affecting the production process and the company decided to terminate her appointment.
Date
Sally Zachowski
22, Johnston Avenue
Everton County, Liverpool, 202020
Dear Sally,
At our meeting today, we expressed our disappointment at your inability to improve your attendance records.
In an establishment like ours, we will not be able to produce at optimum capacity except every plant is manned, and coming in late means that for the time period during which you’re absent, the whole assembly is unable to produce optimally. This forces us to cut down our production expectations for each day and in turn, causes delays in delivery to our customers.
You have been called for a discussion twice which we followed up with three query letters. These efforts have not yielded any results as you have not made the resolve to stop coming late, your impunctuality has still been recurring.
We extended our help if there were any special circumstances that were responsible for the habit but you refused our help.
On the last working day of the month, you will receive your final wages accrued to you. We can either mail it to you or you can come in to pick it up based on your preference. We have received all of the company’s properties in your possession and as concluded in our meeting, you should have cleared out all your personal effects within the company’s premises.
The HR department will get in touch with you with information concerning your severance benefits and the modalities surrounding your insurance benefits.
Please keep the Human Resources Department informed of any change in your contact information so we can provide you with information you may need in the future.
Regards,
Name of Manager/Company Owner
Key Takeaway
The normal procedure for this process is that the HR manager or representative will hold a termination meeting with the employee. When there are sufficient resources needed to sack the employee, the meeting can hold. The termination letter is a summary of the things that have been said at the meeting.
